Local Government News

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UPDATE: Sumner minutes added. Local government news in March included WCHS Principal’s resignation as well as Leadership and Certified educator recommendations; Poulan discusses renegotiating SPLOST & LOST taxes with the County and Cities; BOC determine and announce new disbursement amounts  of  SPLOST; In Warwick, Council passed a motion to terminate a Warwick officer pending the outcome of the officer’s pending trial;The City of Sylvester voted to adopt a City Tree Ordinance ‘to provide for the protection, management, removal and replacement of trees on public property and public rights-of-way’ and Sunday alcohol sales are on agenda; this and more below:

 

March2012 Minutes are provided below from the following governing bodies: WC Board of Education, City of Warwick, City of Poulan, City of Sylvester, WC Board of Commissioners and WC Economic Development Authority & Town of Sumner. Please note most of the minutes posted are unapproved and drafted versions.

_________________________________________________

City of Poulan

Minutes

March 13, 2012

 

Attendees

Mayor Pro Tem Shane Douglas

Council Member Eddie Souter

Council Member Diana Harris

Council Member Robert Greer

City Clerk Jessica Jones

Court Clerk Valarie Merritt

Police Chief Larry Whisenant

 

Observers

Auther Lawson

Abraham Billingsley

Mayor Pro Tem Shane Douglas called the meeting to order at 7:06 pm.  Robert Greer led the pledge of allegiance gave invocation.  Shane next asked for a motion to accept the agenda.  Eddie Souter made the first motion to accept the agenda and Diana Harris second the motion.  All members present were in favor.  Shane Douglas next asked for motion to accept the minutes from February 28, 2012.  Diana Harris made the first motion to accept the minutes and Eddie Souter second the motion.  All members present were in favor.

 

Old Business

Brick Project: The council reviewed the proposals submitted:

After review they asked Jessica to contact Mr. Cross to attend the next council meeting to discuss the project scope and details.  Item was postponed until the council talked with Mr. Cross.

 

New Business

Quotes From J&D Tree Service: Quote submitted was $200 for tree removal at 130 Broad Street and $600 for tree at 317 W. Church Street.  Robert stated the tree at 317 W. Church Street was is good condition and not rotten.  After a brief discussion, Eddie Souter made the first motion to cut down the tree at 130 Broad Street.  Request to have tree removed at 317 W. Church Street was declined.

 

SPLOST Renegotiation: Jessica Jones explained to the council the reasoning for renegotiating Special Purpose Local Option Sales Tax (SPLOST) and Local Option Sales Tax (LOST) with the County and the Cities.  Jessica explained after the 2010 Census the City of Poulan’s population decrease from 946 to 851.  Jessica stated because of this decrease in population the city will receive less tax dollars.  Jessica stated it is required by law for the cities and county to renegotiate their LOST percentages after each census.  The council reviewed the documents Jessica presented with the estimated changes to the portion of sales tax received.  The Mayor and Council will be meeting with the County Commissioners on Thursday, March 15th at 6:00 pm.

Local Projects For Transportation Investment Act:  Jessica explained the Transportation Investment Act is a referendum to be voted on by the voters in July 2012 which will be a regional tax to be used for regional and local transportation funding.  The RDC is asking each government to submit transportation projects that we will consider funding if the referendum is approved.  Examples of projects include resurfacing, dirt road paving, constructing sidewalks, bike lanes/trails, and possibly bridge repair.  After discussion of

projects to submit it was decided to submit the following identified projects:

 

Cotton Street Bridge Repair                 Paving Commercial Drive

Resurfacing Elm Street                        Bridge on Church Street

Resurfacing Pecan Street                     Installing Sidewalks

 

Reports From Mayor, Council, and Department Heads

Shane Douglas: Shane asked Larry for an update on the Lowery property.  Larry stated Mr. Lowery will be at court in May.  Shane also asked Jessica to get prices for coping to be places around the McPhaul monument.

Larry Whisenant: Larry stated all the surplus radios had been sold on Govdeals for a total of $3,200.00.  Larry mentioned he had received two quotes for the portable radios: $820 for Motorola and $530 for Vertex.  After discussion, Eddie Souter made the first motion to purchase 1 mobile and 6 portable vertex radios, and Robert Greer second the motion.  All members present were in favor. Motion approved.

Since there was no further business to discuss, Eddie Souter made the first motion to adjourn and Robert Greer second the motion.  All members present were in favor.  Meeting adjourned.

___________________________________________

COUNCIL MEETING

CITY OFWARWICK

March 14, 2011,  6.06 pm

Present were; Mayor Alan Peacock, Mayor Pro-Tem Donald Watson, Councilperson Janet James, Councilperson Jacqueline Nelson, Councilperson Ronnie Fennell, Tommy Coleman, Attorney, Judy Martin, City Clerk, Chief David Morris

Absent:

 

Visitors;

 

Welcome by Mayor Peacock

 

Invocation by Mayor Prom-Tem Watson

 

Pledge of Allegiance lead by  Mayor Pro-Tem Watson

 

Approval of the Minutes of Prior Meeting.

 

Motion made by Councilperson James, seconded by Mayor Pro-Tem Watson.  The

vote was 4-0 approved.

 

Guest

 

Police Dept Report

Chief Morris was at Chief’s school, so the monthly report was presented by Lt. T.J. Frye.  He also inquired as to the policy for the annual veterinary visit for the drug dogs.  Mayor Pro-Tem Watson made the motion, seconded by Councilperson James for the City to pay the bi-annual bills for the dogs.  The vote passed 4-0.

Community Center Report:

 

Councilperson Nelson reported the building was rented for five occasions.  She also said she would get with the City Clerk concerning the applications for the cleaning of the Center.  No other news to report.

Recreation Dept.

 

Councilperson James had nothing to report.

 

Water Dept.

 

Mayor Pro-Tem Watson reported that there was a water leak on the Warwick-Ashburn road.  Brian is to repair it.

He stated that Mark Stalvey is ready to have bids submitted for the new tower.  He needs to meet with Mayor Peacock and Mayor Pro-Tem Watson to discuss the final plans.

He requested that the Council allow him to sell the 2 scrap fire hydrants.  He was advised by Counsel that anything under $500.00 does not have to be bid out.

 

Street Dept.

 

Councilperson Fennell reported that he has still be unable to get a contractor to work on the sink holes at the Church and in front of the Drug Store.  He feels that this would be too much for Brian to repair.

He also stated that the drainage ditch off Russell Street is flooding near the Betsy Master’s home.  He is to call Bettye Bozeman concerning both this problem areas.

Old Business.

No old business to discuss.

 

New Business.

 

1.  Street Numbers:   Attorney Coleman presented the City Code concerning the Street

Numbers .    After discussion, he suggested that the 911 Center be contacted and requested

to re-number the houses in the City so that they would be easier to locate.

2.  Charter Amendment:  Attorney Coleman read the Amendment.  After discussion,

Councilperson James made the motion, seconded by Councilperson Fennell to accept the

first reading.  The motion passed 4-0.  The ad will run in the paper and the second reading

will be on April 17th.

3.  Ordinance Amending Code:  Attorney Coleman read the Ordinance.  After discussion,

Councilperson Fennell made the motion, seconded by Councilperson Nelson, to accept the   first reading.  the second reading will be April 17th.  This motion passed 4-0.

 

Financial Report

 

List of Bills.

 

The list of bills was presented for payment.  Councilperson James made the motion, seconded by Councilperson Fennell to pay the bills.  Vote taken, passed 4-0.

The Clerk also inquired as to when the mosquito spraying needed to begin.  She was told that

this needed to be started immediately, but only twice weekly.

She also inquired as to the possibility of getting more wood chips before the Grits Festival to be placed in the playground areas.  She was told to call Jerry’s Backhoe Service and order a half load.

Sam’s Club has sent a renewal form.  Mayor Pro-Tem Watson is to get a card for purchases

needed by the City.   Chief Morris will need one also.

The Budget Workshops will begin after Council Meeting in April with one after the May

meeting also.

 

Executive Session:

Mayor Pro-Tem Watson made the motion, seconded by Councilperson James.  Vote carried

4-0. The Council went into Executive Session at 6:50.

 

The Council returned at 7:15.  Mayor Peacock called  the meeting back into session.  Mayor Pro-Tem Watson made the motion, seconded by Councilperson James to purchase the Warwick Drug Store building for the purpose of renovation for the Police Department.  the amount would be $57,500 and would be paid for by SPLOST 3 funds.  The motion passed 4-0.

Mayor Pro-Tem Watson made the motion, seconded by Councilperson Fennell to terminate

Officer Charlette Jennings pending the outcome of her pending trial.  The motion passed 4-0.

 

Announcements

 

No announcements.

Adjourn:

 

Mayor Pro-Tem Watson made the motion, seconded by Councilperson Fennell to adjourn.  The vote carried 4-0.  The meeting adjourned at 7:30pm.

__________________________________________

MINUTES FOR

WORTH COUNTY BOARD OF EDUCATION

BOARD MEETING

HELD ON THURSDAY, MARCH 08, 2012

AT 7:00 P.M. 

 

The Worth County Board of Education met on Thursday, March 08, 2012, at 7:00 p.m. in the Worth County Board Conference Room.

 

Chairman William Jenkins called the meeting to order.

 

Minister Judy Hall, Senior Pastor of Jesus Christ Tabernacle of Deliverance, gave the invocation.

 

Chairman Jenkins led the pledge to the flag and welcomed visitors.

 

All Board Members were present.  Also in attendance was Dr. Barbara Thomas, Superintendent of Schools.

 

ADOPTION OF AGENDA

 

Chairman Jenkins asked for item C under Administration to be removed for a vote.  He reported Superintendent Thomas was still in discussion with Head Start about providing some facilities for them.

 

Randy Bacon made the motion to adopt the agenda for March 08, 2012 excluding item C under Administration.  Mike Roberts seconded the motion and the vote passed unanimously.

 

RECOGNITIONS/SUPERINTENDENT’S REPORT

 

Recognitions

 

Superintendent Thomas recognized the system-wide Spelling Bee winner, Jeremiah Motin.  Jeremiah’s winning word was “caboose”.  Dr. Thomas also introduced Jeremiah’s mother, Sharon Barnes.

 

Superintendent Thomas announced the winner of the Food Service Employee of the Month award for January was Mrs. Janice Gamble, Worth County Primary School Cafeteria Manager.  Mrs. Gamble was not able to attend the board meeting but she will be presented a certificate of recognition and a gift certificate.

 

Superintendent Thomas announced the week of March 12-16, 2012 is School Board Appreciation Week in Georgia.  Dr. Thomas recognized and presented certificates to Board Members William Jenkins, 5 yrs. service, Mike Roberts, 7 yrs. service, Jerry Jones, 9 yrs. service, Melvin Jefferson, 21 yrs. service, and Randy Bacon, 21 yrs. service.  Dr. Thomas expressed appreciation for their help and support of our school system.

 

Superintendent Thomas announced she had received a letter from Dr. John Barge, State School Superintendent, stating three of our schools had earned Title I Distinguished School recognition.  She asked representatives to come forward for each school recognized.  Representing Worth County Primary School was Stacey Rutledge, Principal, representing Worth County Elementary School was Dr. Todd Deariso, Principal, and representing Worth County Middle School was Donald Edwards, Assistant Principal.  The principals of the schools recognized will receive a certificate and a small token of appreciation for the hard work being done.

 

Superintendent Thomas announced this week, March 4-10, 2012, was National School Social Worker Week.   She recognized our School Social Worker, Mrs. Tracie Turner.  Mrs. Turner was unable to attend the board meeting.  Dr. Thomas reported Mrs. Turner last year had 329 social work service type meetings, 199 contacts working with departments to report or investigate abuse services, academic services, attendance services, discipline services, family health services and Sp. Ed. services, and 91 under Social Work referrals for a total of 619 documented conferences or some type of contact.

Reports

 

Superintendent Thomas introduced Melissa Edwards from Worth County High School.  Mrs. Edwards gave a presentation on the WCHS Graduate FIRST program.  She reported this program is a drop-out prevention program funded through Special Education and targeted to help at- risk students.

 

Superintendent Thomas addressed the Board concerning the request from the Worth County Fire Department to use the Holley Elementary School.  Lt. Chad Salter reported it would be used to teach new fire fighters how to go into a building to rescue and liability would be covered under the county insurance policy.   This request is a one-time request; if needed again, a new request will be presented.  Mr. Jefferson was opposed to the request; Mr. Jenkins, Mr. Roberts, Mr. Bacon, and Mr. Jones agreed to the request.

 

BOARD ITEMS

 

Motion was made by Randy Bacon to appoint Mike Roberts as the delegate and Jerry Jones as the alternate delegate to attend the GSBA Delegate Assembly in Savannah on June 15, 2012.  Melvin Jefferson seconded the motion and it passed with a 2-3 vote.  Mike Roberts and Jerry Jones voted against; William Jenkins, Randy Bacon, and Melvin Jefferson voted for.

CONSENT AGENDA

MINUTES

            Consent to approve February 09, 2012 Board Meeting Minutes

Consent to approve February 20, 21 2012 Board Retreat Minutes

Consent to approve February 28, 2012 Called Board Meeting Minutes

 

FINANCE

            Consent to approve Expenditure Reports for February

Consent to approve Food Service Report for February

 

FIELD TRIP

            Consent to approve field trip as presented

 

Mike Roberts made the motion to approve the consent agenda as presented.  Melvin Jefferson seconded the motion and it passed unanimously.

 

ADMINISTRATION

 

Approval of the final reading of Board Policy GANA (Infectious Diseases).

 

Jerry Jones made the motion to approve as presented.  Randy Bacon seconded the motion and it passed unanimously.

 

Approval of the final reading of Board Policy JGCC (Infectious Diseases).

 

Randy Bacon made the motion to approve as presented.  Mike Roberts seconded the motion and it passed unanimously.

 

Approval of the BOE, WCPS, SES, WCES, WCMS, and WCHS technology discards.

 

Mike Roberts made the motion to approve as presented.  Melvin Jefferson seconded the motion and it passed unanimously.

 

Approval of the Class Size Exemption Resolution.

 

Jerry Jones made the motion to approve as presented.  Randy Bacon seconded the motion and it passed unanimously.

 

Approval to waive the bidding process to contract with Progressive Communication, Inc. on E-Rate for Funding Year 2012.  This is a continuation of services.

 

Melvin Jefferson made the motion to approve as presented.  Mike Roberts seconded the motion and it passed unanimously.

 

EXECUTIVE SESSION

 

Jerry Jones made the motion to enter into executive session at 7:50 p.m. to consider personnel.  Mike Roberts seconded the motion and it passed unanimously.

 

RETURN TO OPEN SESSION

 

Returned to open session at 10:17 p.m.

 

PERSONNEL ITEMS

 

  1. A.      RETIREMENT

Certified

  1. Janet H. Shiver, Teacher, Worth County High School, Effective May 23, 2012.

 

  1. B.      RESIGNATION

Certified

  1. Tammy Graves, Teacher, Worth County Elementary School, Effective May 23, 2012.
  2. Stacey Bell, Principal, Worth County High School, Effective June 30, 2012 as Principal  position only.  May return to teaching position for the 2012-2013 school term.

 

Classified

  1. Carol Sue Etheridge, Bus Driver, Effective February 23, 2012.

 

  1. C.      AMENDED FAMILY AND MEDICAL  LEAVE
    1. Melissa Folsom, Worth County Elementary School, Medical Leave, Effective  January 25, 2012 through February 17, 2012 with amended dates to include February 20, 21, 2012.
    2. L. G. Gibson, Worth County High School, Family Medical Leave, Effective  November 28, 2011 through December 02, 2011.
    3. Pamela Parten, Worth County Middle School, Medical Leave, Effective January 27, 2012 through February 06, 2012.

 

  1. D.      LEADERSHIP RECOMMENDATIONS 2012 – 2013

Central Office

Amy Chafin – Director of Curriculum

Felicia Cook – Curriculum Assistant

Scott Smith – Director of Human Resources

Christie Foerster – Director of Title Programs/Pre-K

Gayla Bentley – Director of Special Education

Lisa Deariso – Director of Finance

Kristen Garland – Director of Food Service

James McMickin – Director of Technology

Jimmy Odom – Director of Maintenance

David Willis – Director of Transportation

Tracie Turner – System-wide Social Worker

Worth County Primary School

Stacey Rutledge – Principal

Cora Brettel – Assistant Principal

Paige Crawford – Assistant Principal

 

Worth County Elementary School

Todd Deariso – Principal

Stephen Rouse – Assistant Principal

Sandi Giddens – Assistant Principal

 

Worth County Middle School

Tiffany Sevier – Principal

Carol Slappey – Assistant Principal

Donald Edwards – Assistant Principal

Pamela Quimbley  – Assistant Principal

 

Worth County High School

– Principal

April Smith – Assistant Principal

Lisa Underwood – Assistant Principal

Scott Chafin – CTAE Director/Assistant Principal

 

  1. E.       K-12 CERTIFIED RECOMMENDATIONS 2012 – 2013 

 

Abbott, Amanda Clark, Sommer Fulp, Michael
Albritten, Josephus Clements, Lisa Gaddy, Marsha
Albritton, Kathy Cooper, Becky Garland, Stanley
Altouvas, Jean-Jacques Cooper, John Giddens, Terry
Bailey, Sarah Cooper, Kimberly Giddens, Wm. Chase
Bartley, Laura Couch, Kayla Giggey, Melissa
Bays, Gina Cromer, Lynn Gilman, Donald
Beard, Russ Cuffie, Marvin Green, William
Bell, Lisa Dallas, Blaire Green, Yuvonneta
Bell, Stacey Daughtry, Donna Greer, Courtney
Bennett, Maria Davis, Arthur Greer, Michelle
Bentley, Mickie Davis, Betsy Griffin, Heather
Beverly, Robert Davis, Jessica Griffin, Nancy
Black, Julie Davis, Kathy Griffis, Janna
Bludworth, Michele Davis, Martha Hall, Martha
Booth, Debbie Davis, Stephanie Hammock, Melissa
Bowen, Kaley Deal, Brooke Hampton, Julie
Boyd, Al Dent, Andy Hancock, Kerri
Boyd, Holly Dent, Janice Harrell, Shelly
Boyd, Marc Scott Diaz, Kelly Harris, Felise
Bozeman, Amy Douglas, Suzanne Hartsfield, Kelli
Bozeman, Sandy Dowell, Ashlynn Hartzog, Kim
Branch, Judith Dupree, Sharon Haskins, Christie
Brand, Elizabeth Dykes, Diane Hatchel, Joseph
Bridges, Dianne Easom, Jennifer Hathcock, DeDe
Bridges, Seth Edwards, Melissa Hembree, Susan
Brooks, Jeanne Everett, Beth Hendrix, Beverly
Bryan, Cindy Fallin, Lindsey Herndon, Charles
Bryan, Vicki Fancher, Timothy Herring, Marilyn
Buchanan, Carol Fletcher, Brandi Hill, Alicia Wheeler
Buckner, Sonya Fletcher, Elizabeth Hill, Katie
Burrell, Nancy Fletcher, Maria Holland, Ken
Byrd, Yolanda Folsom, Melissa Holt, Sandra
Calhoun, Kathy Ford, Gina Holton, Leslie
Carroll, Kathy

Cary, Mary Beth Frankovich, Kim Houston, Jim

Houston, Mary McLeod, Stephen Reese, Mary
Hughes, Jimmy McMillan, Doris Robinson, Mary
Hutchinson, Michelle McMillan, Kerri Sams, Gail
Hyde, Tommie Sue Miller, Josh Seagraves, Brynn
Isert, Tammi Mitchell, Mitch Shaw, Diane
Jackson, Judith Murray, Meredith Sherrard, William
Jackson, Tammie Musgrove, Elizabeth Simpson, Colby
Jefferson, Symantha Newell, Stephanie Sims, Kenyon
Jenkins, Jarshee Newton, Melanie Sims, Laberton
Joiner, Eva Norman, Shayla Siniard, Sharon
Jolley, Amy Nutt, Rebecca Slack, Eugene
Jones, Chris Odden, Jodi Smith, Cheryl
Joyner, Brent Odom, Judy Smith, Deirdrie
Juster, Shala Outlaw, Shakira Smith, Michelle
Juster, Warren Oxford, David Smith, Will
Kelly, Melissa Page, Lisa Souter, Melissa
King, Kathy Palmer, Caroline Spraggins, Sylvia
Kluball, Suzanne Paramore, Lila Sims Stegall, Allison
Knight, Jodie Parker, Stacy Stegall, Cedric
Kovach, Michael Parker, Vicki Stempinski, Beth
Lackey, Melissa Parkman, Monabeth Stephens, Tijuanna (Kaye)
Langley, Shae Parten, Pam Stewart, Penny
Lavender, Kim Pate, Chad Stinnett, Brooke
Lawson, Lisa Pate, Tina Suggs, Michelle
Ledford, Tracy Perrin, Kim Sumner, Paul
Lindsey, John Plair, Cynthia Sumner, Teresa
Linville, Teresa Pope, Renee Tanner, Ellen
Littleton, Debbie Popham, Michelle Taylor, Kenneth
Lumpkin, Wendy Pritchard, Kim Terry, Sara
Majeski, Jan Pylant, Kara Terry, Steve
Malachi, Saudia Quimbley, Fundrail Thompson, Cynthia
Masters, Jan Rachels, Angela Thompson, Jackie
May, Ashley Raetzel, Mae Tison, Paula
McDougald, Jennifer Ray, Denise Toneygay, Christina
McDougald, Kelly Reese, Marsha Tripp, Richard

 

Turner, Crissy

Turngren, Doug

 

Ulm, Pam

Walker, Heather

Ward, Scotty

Weaver, Stacy

Webb, Greta

Welch, Garry

Welch, Patricia
West, Alan
Whiddon, Raleigh
White, Wendy
Willis, Karen
Willis, Lynn
Wilson, Bill
Woodall, Kelly
Woody, Peggy
Wooten, Nancy
Worn, Jenny
Wright, Lindsey
York, Georgia
Youngblood, Sue
Zinnamon, Shalisha
  1. F.       Teaching Staff for Separate Consideration in Compliance to GA Code 20-2-58.1

 

                                 Jefferson, Sheila

Jones, Laney

Monk, Karon

 

  1. G.     Pre-K

        Cuffie, Shamonica

Inman, Hope

Laster, Charylene

 Varnadoe, Renee

Ward, Christi

Welch, Mary Ann

 

Randy Bacon made the motion to approve the Superintendent’s personnel recommendations sections A                    through G.   Melvin Jefferson seconded the motion and it passed unanimously.

 

Approval of Section F Superintendent’s recommendations are as follows:

 

Sheila Jefferson

 

Mike Roberts made the motion to approve the Superintendent’s recommendation.  Randy Bacon                            seconded the motion and it passed with 4 voting for and 1 abstaining.  Jerry Jones, Randy Bacon, Mike                  Roberts, and William Jenkins voted for; Melvin Jefferson abstained.

 

Laney Jones

Randy Bacon made the motion to approve the Superintendent’s recommendation.  Melvin Jefferson                         seconded the motion and it passed with 4 voting for and 1 abstaining.  Randy Bacon, Melvin Jefferson, Mike         Roberts, and William Jenkins voted for; Jerry Jones abstained.

 

Karon Monk

 

Jerry Jones made the motion to approve the Superintendent’s recommendation.  Randy Bacon                                     seconded the motion and it passed with 4 voting for and 1 abstaining.  Jerry Jones, Melvin Jefferson,                         Randy Bacon, and Mike Roberts voted for; William Jenkins abstained.

 

Randy Bacon made the motion to approve the Superintendent’s recommendations under section A-E                              and section G.  Melvin Jefferson seconded the motion and it passed unanimously.

 

ADJOURN

 

Melvin Jefferson made the motion to adjourn at 10:22 p.m.  Randy Bacon seconded the motion and it carried unanimously.

 

____________________________________________

City of Sylvester

WORKSESSIONCITY HALLCOUNCIL CHAMBERS, MONDAY, MARCH 5, 2012 7:00 P.M.

 

Those present were MayorWilliam Yearta; CouncilmembersLarry Johnson, Charles E. Jones,Randy Hilland Melvin Powell;Deborah Bridges, City Manager; Assistant City ManagerTommy Bozeman; City Attorney Norman Crowe, Jr. and Kathy Wise, City Clerk.

 

Rev. Albert Clinton gave the invocation.

 

SPEAKER APPEARANCE: NONE

 

David J. Hill is not ready with the design proposals on the Depot and City Hall. To be put on the agenda.

 

The King Street andBryant Drivecross walks were discussed.  We also need to look at putting sidewalks onKing Street.

 

Ordinance 2012-01The City ofSylvesterrevised City Tree Ordinance was discussed.  The purpose of the ordinance is to provide the protection, management, removal and replacement of trees on public property and public rights-of-way.  The Tree Support Group has John Lindsey, Ann Monk, Clarence Burch and Earl Thomas as the potential board members; they need one more.  The support group will find an interested person.

 

The Fire Chief made some recommended changes on the Fire Department job descriptions.  The Council would like more time to consider the EMT training and the City Manager will get a proposal on the cost for training.

 

Ordinance 2012-02 regarding emergency management was discussed.  Attorney Crowe said we need to get the enabling ordinance from the County and talk to GMA to make it explicitly clear if the Mayor can make a declaration in case of an emergency.

 

The Revolving Loan Fund Committee members were discussed.  Members appointed were:

Ward 1———————Gwendolyn Cuffie

Ward 2———————Catherine Crapp

Ward 3———————Mike Houston

Ward 4———————Rosco Byrd

We will vote on them at the next meeting.

 

The Local Access Channel guidelines were discussed.  All are in agreement to start out with school and city functions. Tommy Bozemanwill authorize what the school puts on.

 

Mrs.Deborah Bridges, City Manager, discussed the Health and Wellness Program.  It has to be decided whether we want to participate in the gym program or the Provectus Health Strategies care management.  To be discussed more at the retreat.

 

The Georgia Cities Week calendar of events was discussed.  The new Clean Sweep contest was mentioned.  We will also get state representatives and senators to come down and tour city facilities.

 

The Worth County Relay for Life is requesting the use ofGervaiseLawhorneParkon Friday, April 27, 2012.

 

A Housing Team list for 2011-2012 was presented.

 

It was discussed whether we want to have a Pension Committee or continue to let Mrs. Bridges, Pension Committee Secretary, handle the retirement applications.  All are in agreement to continue with the Pension Committee Secretary handling the applications.

 

The City ofSylvester Requestfor Qualifications Engineering Services on our 2011 Community Development Block Grant was discussed.  It was advertised on the website, Sylvester Local and Worthit2U. We only received one response from Carter and Sloope, Inc. and they are recommended by the City Manager.  To be put on agenda.

 

The lighting bids for the retrofits for the Police Department, Water, Gas and Light, Fire Department, Public Works, Maintenance Shop and Jeffords Park Hut from the Energy Efficiency Grant funds was discussed.  They were submitted to four vendors but only one bid was received from A. West Enterprise at a cost of $71,050.00.  All are in agreement to give the order to proceed with the order.

 

CITY ATTORNEY REPORT:  NONE

 

CITY MANAGER REPORT:

 

  1. Mrs. Bridges clarified the ordinance giving credits for developers on low to moderate projects.  Attorney Crowe will work on the needed changes.
  2. Mrs. Bridges clarified the wants of the Council on the I-pads to be ordered.
  3. Mrs. Bridges said theHenryHallWoolardCenterwould be a good location if we want to set up a shelter during tornado warnings.  The Mayor can give the order to open the center.
  4. There are a lot of people who have not signed up for the CodeRed notification.  We will be encouraging enrollment on the website and set up locations to sign up citizens and go to businesses for sign up.
  5. There will be a meeting on March 13 at 6:30 p.m. atAlbanyTechnicalCollegeabout a skilled work force inGeorgia.
  6. Our Council Retreat is Friday through Sunday atLakeBlackshear;  Walt McBride is the facilitator.
  7. We should get the notice to proceed on the 09TE project soon.
  8. We will advertise for RFQ on the 2011 TE project this week.
  9. Public Works checked theWoolardCenterand the water runoff is good.
  10. The lease purchase on the excavator and truck for the public works departments will be on the agenda.

 

COUNCILMAN POWELL:

We still have canals that have too much vegetation and debris in them and this needs to be addressed.  We had problems with the water this weekend.

 

COUNCILMAN JOHNSON:

We need upgraded pictures and bios on our website.

 

COUNCILMAN JONES:

Something needs to be done about the trash in the wooded area besideHarveys.

 

The meeting was duly adjourned by Mayor Yearta at approximately 8:23 p.m.

 

PUBLIC HEARING CITY HALL COUNCIL CHAMBERS, MONDAY, MARCH 19, 2012 6:45 P.M.

 

 

Those present were MayorWilliam Yearta; Councilmembers Charles E. Jones,Larry Johnson, Melvin Powell, Jr. andRandy Hill; Debbie Bridges, City Manager;Tommy Bozeman, Assistant City Manager; Norman Crowe, Jr., City Attorney and Tangela Johnson, Personnel Clerk.

 

The purpose of the public hearing was to consider a request by Howard Harris to rezone Lots 1, 2, 3 and 4 of the H. G. Davis, Sr. Estate in Land Lot 333 in the 7th Land District, on official tax map 7 Parcel 135, City of Sylvester, Worth County, Georgia (Priest and Livingston) from R-2 to R-2 Conditional Use “N” Duplexes.

 

The Planning Commission recommends approval of this request R-2 CU based on developer’s intent for his family property and his preliminary drawing.

 

About eight citizens were in attendance.  No public input was received.

 

The meeting was duly adjourned about 6:57 p.m.

PUBLIC HEARING CITY HALL COUNCIL CHAMBERS, MONDAY, MARCH 19, 2012 6:45 P.M.

 

Those present were MayorWilliam Yearta; Councilmembers Charles E. Jones,Larry Johnson, Melvin Powell, Jr. andRandy Hill; Debbie Bridges, City Manager;Tommy Bozeman, Assistant City Manager; Norman Crowe, Jr., City Attorney and Tangela Johnson, Personnel Clerk.

 

The purpose of the public hearing was to consider a request by Bennie Calloway Ministries, Inc. to rezone Lots 4 and 5 of Block one (1) of the J. H. Hillhouse Annex (farm) Land Lot 334 in the 7th Land District, City of Sylvester, Worth County , Georgia (aka 511 MLK Drive) from R-2 to R-2 Conditional Use R for a Men’s Community Base Program.

 

The Planning Commission recommends approval of this request R-2 CU based on contents of second Letter of Intent and submit approval from DOT based on second Letter of Intent in writing as to ingress and egress.

 

About eight citizens were in attendance.  No public input was received.

 

The meeting was duly adjourned about 6:57 p.m.

 

REGULARMEETINGCITY HALLCOUNCIL CHAMBERS MONDAY, MARCH 19, 2012 7:00 P.M.

 

Those present were MayorWilliam Yearta; Councilmembers Charles E. Jones,Larry Johnson, Melvin Powell, Jr. andRandy Hill; Debbie Bridges, City Manager;Tommy Bozeman, Assistant City Manager; City Attorney Norman Crowe, Jr. and Tangela Johnson, Personnel Clerk.

 

The invocation was given by Rev. Albert Clinton.

 

Upon motion by Jones and seconded by Hill it was voted to approve the consent agenda items. Motion carries.

 

CONSENT AGENDA ITEMS

Approval of Minutes

i)        Regular Meeting & Public Hearings–February 20, 2012

ii)      Work Session –March 5, 2012

iii)    To consider approval of the Local Access Channel to be used for school and city functions andTommy Bozemanapprove the events..

iv)    To consider approval of Deborah G. Bridges to continue as Pension Committee Secretary and handle the retirement applications.

v)      To consider approval of the City Manager’s recommendation of Carter and Sloope, Inc. on the City of Sylvester Request for Qualifications Engineering Services on our 2011 Community Development Block Grant.

vii) To consider approval of A. West Enterprise bid of $71,050.00 to do lighting retrofits for the Police Department, WG&L, Fire Department, Public Works, Maintenance Department, and Jeffords Park from the Energy Efficiency Grant funds.

 

Upon motion by Johnson and seconded by Jones it was voted to approve request by Bennie Calloway Ministries, Inc. to rezone Lots 4 and 5 of Block one (1) of the J. H. Hillhouse Annex (farm) Land Lot 334 in the 7th Land District, City of Sylvester, Worth County, Georgia (aka 511 MLK Drive) from R-2 to R-2 Conditional Use R for a Men’s Community Base Program based on his second letter of intent and approval from DOT based on second letter of intent in writing as to ingress and egress.  Motion carries.

 

Upon motion by Hill and seconded by Powell it was voted to approve a request by Howard Harris to rezone Lots 1, 2, 3 and 4 of the H. G. Davis, Sr. Estate in Land Lot 333 in the 7th Land District, on official tax map 7 Parcel 135, City of Sylvester, Worth County, Georgia (Priest and Livingston) from R-2 to R-2 Conditional Use “N” Duplexes. Motion carries.

Stephen Rakestraw reviewed the bids on Old No. 100 Locomotive Plaza and Shelter.  Upon motion by Jones and seconded by Powell it was voted to accept bid from Coxwell Construction at a cost of $103,137.10.  One other bid was received from A. West Enterprise at $147,631.69.  Motion carries.

 

Upon motion by Hill and seconded by Johnson it was voted to adopt Ordinance 2012-01 City Tree Ordinance for the protection, management, removal and replacement of trees on public property and public rights-of way.  Motion carries.

 

ORDINANCE 2012-01

The City ofSylvester

City Tree Ordinance


Purpose: The purpose of this ordinance is to provide for the protection, management, removal and replacement of trees on public property and public rights-of-way.

 

Be it ordained by the City Council of the City of Sylvester, Georgia

 

WHEREAS.  The City Council recognizes the environmental, social, and economic benefits of trees, by filtering pollutants, providing shade and habitats for animals, trees create desirable living and working places, increase property values, attract shoppers and businesses, trees help control storm water run-off and soil erosion, and aid in decreasing cooling costs; and

 

WHEREAS.  The City Council recognizes the need to protect trees and promote best management practices for care of trees both street and park trees, and the need to promote the planting of native species trees to preserve the natural environment of the City of Sylvester; and

 

WHEREAS.  The City Council recognizes each year National Arbor Day and Georgia’s Arbor Day, and the participation of the City of Sylvester and its residents to plant a native species tree in a public location such as a park or recreation site; and

 

WHEREAS.  The City Council has determined that it is in the best interest of the City ofSylvester residents to adopt the City ofSylvester Tree Ordinance.

 

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SYLVESTER, GEORGIA AND ITS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that chapter 48, of the Code of Ordinances of the City of Sylvester, Georgia, is hereby adopted as follows:

 

Article I: Definitions

Section 1. Definitions

 

Street Tree:  A “Street Tree” is herein defined as a tree, shrub, bush, plant, or other woody vegetation on land constituting a part of a public right of way within the City of Sylvester, Georgia, or upon lands underlying a public road right of way or utility easement held by the City of Sylvester, Georgia, within the Corporate Limits of the City of Sylvester, Georgia.

 

Park Trees:  A “Park Tree” is herein defined as a tree, shrub, bush, plant, or other woody vegetation in a public park owned or managed by the City of Sylvester, Georgia, and located within the Corporate Limits of the City of Sylvester, or located on other lands owned by the City of Sylvester, Georgia, and located within the Corporate Limits of the City of Sylvester, Georgia.

 

Tree Owner:  A “Tree Owner” is a person or entity who owns or manages any land within the City of Sylvester, Georgia, upon which is located a tree, shrub, bush, plant or other woody vegetation regulated by this ordinance; or a person or entity who owns or manages such a tree, shrub, bush, plant or other woody vegetation.

 

Topping: “Topping” is defined as the severe cutting back of tree limbs to stubs, larger than three (3) inches in diameter within the tree’s crown to such a degree so as to remove the normal canopy and disfigure the tree.

 

Article II. City Tree Board

Section 1. Creation and Establishment of City Tree Board

 

There is hereby created and established a City Tree Board for the City ofSylvester,Georgiawhich shall consist of five members, citizens and residents of this City, who shall be appointed by the Mayor with the approval of the City Council.

 

Section 2. Term of Office

 

The term of the five persons to be appointed by the mayor shall be two years. In the event that a vacancy shall occur during the term of any member, his successor shall be appointed for the unexpired portion of the term.

 

Section 3. Compensation

 

Members of the Board shall serve without compensation.

 

Section 4. Duties and Responsibilities

 

It shall be the responsibility of the Board to study, investigate, counsel and develop and/or update annually, and administer a written plan for the care, preservation, pruning, planting, replanting, removal or disposition of street trees, park trees, or other trees, shrubs, bushes, plants, and other woody vegetation subject to regulation by the Tree Board under the terms of this ordinance.  Such plan will be presented annually to the City Council and upon their acceptance and approval shall constitute the official comprehensive City Tree Plan for the City ofSylvester,Georgia.  The Board, when requested by the City Council, shall consider, investigate, make findings, report and recommend upon any special matter of question coming with the scope of its work.

 

Section 5. Operation

 

The Board shall choose its own officers, make its own rules and regulations and keep a journal of its proceedings.  A majority of the members shall be a quorum for the transaction of business.

 

Section 6. Review by City Council

 

The City Council shall have the right to review the conduct, acts and decisions of the City Tree Board.  Any person may appeal from any ruling or order of the City Tree Board to the City Council who may hear the matter and make a final decision.  Appeals shall be filed in accordance with Article IV Section 5 of this ordinance.

 

Article III. Planting, Spacing and Care of specific trees

Section 1. Street Tree Species to be planted

 

No species other than those species identified by the City Tree Board may be planted as Street Trees without written permission of the City Tree Board.  The City Tree Board shall provide on an annual basis to the City Council; a list of approved tree species that can be planted.  Street Trees shall be planted under direct supervision of the Superintendent of Public Works Street Department.

 

Section 2. Park Tree Species to be planted

 

No species other than those species identified by the City Tree Board may be planted as Park Trees without written permission of the City Tree Board.  The City Tree Board shall provide on an annual basis to the City Council; a list of approved tree species that can be planted.  Park Trees shall be planted under the direct supervision of the Superintendent of Public Works Street Department.  Park Trees that are planted during special events such as Arbor Day celebrations shall be advertised by the Tree City Board and public participation should be encouraged.

 

Section 3. Spacing of Street Trees

 

The spacing of Street Trees will be in accordance with the three species size classes listed in Section 7 of this ordinance, and no trees may be planted closer together than the following: Small Trees, 30 feet; Medium Trees, 40 feet; and Large Trees, 50 feet; except in special plantings designed or approved by a landscape architect.

 

Section 4. Distance from Curb and Sidewalk

 

The distance trees may be planted from curbs or curb lines and sidewalks will be in accordance with the three species size classes listed in Section 7 of this ordinance, and 0 trees may be planted closer to any curb or sidewalk than the following: Small Trees, 2 feet; Medium Trees, 3 feet; and Large Trees, 4 feet.

 

Section 5. Distance from Street Corners and Fireplugs

 

No StreetTree shall be planted closer than 35 feet of any street corner, measured from the point of nearest intersecting curbs or curb lines. No StreetTree shall be planted closer than 10 feet of any fireplug.

 

Section 6. Utilities

 

No StreetTrees other than those species listed as Small Trees in Section 7 of this ordinance may be planted under or within 10 lateral feet of any overhead utility wire, or over or within 5 lateral feet of any underground water line, sewer line, transmission line or other utility.

 

Section 7. Public Tree Planting and Care

 

a.)    The City of Sylvester shall have the right to plant, prune, maintain or remove and “street tree”, “park tree”, or other tree, shrub, bush, plant or other woody vegetation within the Corporate Limits of the City of Sylvester, Georgia, to the extent necessary to remedy a health or safety hazard to the public or to otherwise assure the health or safety of the public.  Moreover, the City shall have the right to plant, prune, maintain or remove any trees, shrubs, bushes, plants or other woody vegetation on property owned by the City of Sylvester and located within its Corporate Limits in order to preserve or enhance the symmetry and beauty of such public grounds or in order to more effectively deliver appropriate government services or better perform its governmental functions.

 

b.)    The City Tree Board may cause or order to be removed, any “street tree”, “park tree”, or other tree located within the City of Sylvester, Georgia, on lands owned by the City of Sylvester, Georgia, or any portion of any such tree, to the extent that such tree, or specific part thereof, is in an unsafe hazardous condition constituting a danger to the health and safety of the public or which by reason of its nature or condition is injurious to sewers, electric power lines, gas lines, water lines, or other public improvements, or is affected with any injurious fungus, insect or other pest.  This section does not prohibit the planting of Street Trees by adjacent property owners providing that the selection of said tree is in accordance with Sections 3 through 7 of this article.  Where the City Tree Board finds that any such tree should be removed as a result of such condition or nature, the board shall submit a work order to the Code Enforcement Department directing removal of such specific tree, or the specific part thereof, and stating the nature or condition thereof constituting the reasons for such removal order.  All such removal of any tree shall be done under the Superintendent of Public Works.

 

Section 8. Tree Topping

 

It shall be unlawful as a normal practice for any person, firm, entity, or City department to top any “street tree”, “park tree”, or other tree within the City ofSylvester,Georgia, located on lands owned by the City ofSylvester,Georgia.  Topping is defined as the severe cutting back of limbs to stubs larger than three inches in diameter within the tree’s crown to such a degree as to remove the normal canopy and disfigure the tree.  However, trees severely damaged by storms or comparable causes or casualties or tree for which normal pruning practices are not feasible due to location under utility lines or obstructions or such comparable reasons may be exempted from this “no topping” prohibition upon a special finding by the City Tree Board.

 

Section 9. City’s right to Prune, and Clear

 

Every owner of any tree overhanging any street or right-of-way within the City shall prune the branches so that such branches shall not obstruct the light from any street lamp or obstruct the view of any street intersection and so that there shall be a clear space of eight feet (8’) above the surface of the street or sidewalk.  Said owners shall remove all dead, diseased or dangerous trees, or broken or decayed limbs which constitute a menace to the safety of the public.  The City shall have the right to prune any tree or shrub on private property when it interferes with the proper spread of light along the street from a streetlight or interferes with visibility of any traffic control device or sign.

 

Section 10. Dead or Diseased Tree Removal on Private Property

 

The City shall have the right to cause the removal of any dead or diseased trees on private property within the City, when such trees constitute a hazard to life and property, or harbor insects or disease which constitutes a potential threat to other trees within the City.  The City Tree Board will notify in writing the owners of such trees.  Removal shall be done by said owners at their own expense within sixty (60) days of notice.  In the event of failure of the owners to comply with such provisions, the City Tree Board shall have the authority to pursue enforcement actions through the Sylvester Code Enforcement Division Article IV Section 2.

 

Section 11. Removal of Stumps

 

The remaining stump of any “street tree” or “park tree” shall be removed below the surface of the ground so that the top of the stump shall not project above the surface of the ground.

 

Section 12. Interference Tree pruning, planting, and/or care

 

It shall be unlawful for any person to prevent, delay or interfere with the City Tree Board, City Public Works, or any agents and/or contractors of the City of Sylvester, while engaging in and about the planting, cultivating, mulching, pruning, spraying, or removing of any Street Trees, Park Trees, or trees on private grounds, as authorized is this ordinance.

 

Section 13. Arborists’ License and Bond

 

It shall be unlawful for any person or firm to engage in the business or occupation of pruning, treating, or removing Street or Park Trees within the City without first applying for and procuring a license.  The license fee shall be $100 plus $5.00 per employee other than owner, annually; provided, however, that no license shall be required of any public service company or City employee doing such work in the pursuit of their public service endeavors.  Before any license shall be issued, each applicant shall first file evidence of possession of liability insurance in the minimum amounts of $50,000 for bodily injury and $100,000 property damage indemnifying the City or any person injured or damaged resulting from the pursuit of such endeavors as herein described.

 

Article IV. Violations, Enforcement, Indemnification, Appeals, Penalties and Severability

 

Section 1. Violations

 

a.)    It shall be a violation of this ordinance for any person to willfully destroy, deface, damage, or poison any “street tree”, “park tree”, or any other tree lying upon lands owned by the City ofSylvester,Georgia, and located within the Corporate Limits of the City ofSylvester,Georgia.

 

b.)    It shall be a violation of this ordinance for any “tree owner” to permit a tree located within the Corporate Limits of the City of Sylvester, Georgia, or any part of such tree, to hang over, obstruct, or encroach upon an public right-of-way within the City of Sylvester, Georgia, to the extent that such overhang, obstruction, or encroachment interferes with, obstructs, or impedes the safe or proper use of such public right of way or to the extent that such overhang, obstruction, or encroachment constitutes a health or safety hazard to the public.

 

Section 2. Enforcement

 

The Code Enforcement department shall enforce the provisions of this ordinance; authorized agents of the department are vested with the police power necessary for the purpose of issuing citations outlining the violations and/or charges.

 

Section 3. Indemnification

 

Nothing contained in this ordinance shall be deemed to impose any liability upon the City of Sylvester, its officers, or employees, nor to relieve the owner of any private property from the duty to keep any tree, shrub, or plant upon any street tree area on his property or under his control in such condition as to prevent it from constituting a hazard or an impediment to travel or vision upon any public property or right-of-way or public place within the city.

 

Section 4. Appeals

 

An appeal of any notice to owner and/or violator must be filed within ten (10) calendar days; the appeal should be in writing and clearly specify the reasons for which a hearing is requested before the City Council.  Any notice given to owner and/or violation by Code Enforcement department and/or the City Tree Board and or any agent of the City ofSylvestermay be appealed.  To be affective the appeal must be submitted to the City Clerk within ten (10) calendar days of receipt of notice of violation.  The decision of the City Council shall be final.

 

Section 5. Penalty

 

Any person who shall do anything prohibited or fail to do anything required by this ordinance, upon conviction of a violation in municipal court, shall be subject to a fine and/or imprisonment in accordance with section 1-8.  Where any offense of violation continues from day to day, each day’s continuance thereof shall be deemed a separate offense.

 

Section 6. Severability

 

Should any part or provision of this ordinance be declared by a court of the competent jurisdiction to be invalid, the same shall not affect the validity of the ordinance as a whole or any part thereof other than the part held to be invalid.

 

Upon motion by Johnson and seconded by Jones it was voted to approve the Revolving Loan Fund Committee Members as appointed:  Mayor- David Shiver, Ward 1-Gwendolyn Cuffie, Ward 2-Catherine Crapps, Ward 3-Mike Houston and Ward 4-Roscoe Byrd.  Motion carries.

 

Kirk Rouse and Stuart Short gave an update on our health insurance and information on a wellness program.  Upon motion by Yearta and seconded by Johnson it was voted to implement the Provectus Health wellness program and the City Manager explore what kind of costs would be associated with the employees buying into the insurance.  Motion carries.

 

Upon motion by Powell and seconded by Jones it was voted to approve paying cost for gym membership for six months for employees.  Motion carries.

 

Upon motion by Powell and seconded by Hill it was voted to approve an event application from Terry Giddens for “Relay for Life” on April 27, 2012 from 4:00pm to 1:00 am and close Price Street and Wallace Street for the event.  Motion carries.

 

Information was given to the Council on procedures to open an emergency shelter in the case of tornado warnings.  Fire Chief Yarbrough is working with Chief Ford and Kannetha Clem to develop a written policy so that we can educate our citizens on our temporary weather shelter.

 

The City ofSylvester Storm Water Planwas discussed.  Everyone should have received a cd and there are two hard copies at City Hall.

 

EMT costs for training for those in the Fire Department to participate were discussed.  Upon motion by Johnson and seconded by Jones it was voted to deny that it be a requirement that our fire department employees be EMT certified.  Mayor was opposed.  Motion carries.

 

Upon motion by Johnson and seconded by Jones it was voted to accept the lease purchase on a 2011 John Deere 200DLC Excavator at a cost of $157,938.02 to be financed through GMA at 2.91%. for sixty months.  Motion carries.

 

Upon motion by Powell and seconded by Johnson it was voted to accept the lease purchase on a 2012 Ford F-150 truck in the street department at a cost of $20,704.88 to be financed through GMA at 2.91%. for sixty months.  Motion carries.

 

CITY ATTORNEY REPORT:  NONE

 

Upon motion by Yearta and seconded by Powell it was voted to go into executive session to discuss possible property acquisition.  Motion carries.

 

Upon motion by Hill and seconded by Johnson it was voted to also discuss personnel.  Motion carries.

 

EXECUTIVE SESSION:

 

There was a vote, second and unanimous vote to return to regular session.

 

After discussion of property acquisition and personnel no official action was proposed or taken and regular session was reconvened.

 

REGULAR SESSION RECONVENED:

 

CITY ATTORNEY REPORT:  NONE

 

CITY MANAGER REPORT:

  1. Retail week in Sylvester is April 18-24, 2012.
  2. We received notice today that our retirement costs will increase to $76,800 per year.
  3. TheDOT Isabella Streetproject pre-construction meeting is March 22 at 9:00 a.m.
  4. The ECG annual meeting is this weekend, Sunday through Wednesday and the Plant Vogtle meeting will be on Thursday.
  5. The Housing Team information we moved to the work session. Let us know if you have any names to be added.
  6. The Emergency Management Ordinance was also moved to the work session.
  7. Chief Jennings and Superintendent Thomas are working on the cross walk project and will bring back to the April 2 work session.
  8. I will be sending a letter to DOT on the Transit Project and that should get things moving forward.
  9. McLean Engineering is still developing the work plan model and we should be setting up a meeting soon.
  10. The design proposal from David Hill has been emailed and will be put on the work session.

 

COUNCILMAN POWELL:

  • A tenant in Mr. Powell’s ward has dug holes in the ditch and there is a problem with the water flow.  The City Attorney said the first step is to send them a letter.
  • Mr. Powell wants staff to get information on dogs safety; there are some pit bulls in his ward and we want to make sure there are no problems.

 

COUNCILMAN JOHNSON:

  • Mr. Johnson wants to make sure that “Sunday Alcohol Sales” is put on the work session agenda.

 

COUNCILMAN JONES:

  • Mr. Jones wanted to know progress on the city logo.

 

Mayor Yearta duly adjourned the meeting about 8:30 p.m.

__________________________________________

MINUTES

MARCH 5, 2012

 

Mayor Hall called the meeting called to order on March 5, 2012 at 7:10 pm.

ATTENDANCE

Charlie D. Hall, JR, Mayor, Jesse Kelley, Mayor Pro-Tem, Scott Gaddy Councilman Post  #4,

James Watkins Councilman  Post # 1, Don Long Councilman  Post , Jimmy C. Nelms – Streets and Water

Bonnie H. Walker, City Clerk

 

GUEST(S)

There were no guests.

 

CORRESPONDANCE

Bonnie told the council each had a late water customer list and everyone had been locked that was supposed to be.  Each one had paid and restored their service.

 

MINUTES

Mayor Hall asked for any discussion, addition, or corrections to the minutes.  There was none.  Councilman Kelley made a motion to accept the minutes.  Councilman Long gave the second.   Motion carried 4-0.

 

FINANCIAL REPORTS

Bonnie  gave the financial reports.

Councilman Kelley made a motion and Councilman Long gave the second to accept the financial reports and pay all outstanding bills. Motion carried 4-0.

 

WATER DEPARTMENT—COUNCILMAN KELLEY P – 2

Since the past due customers had already been discussed, there was no discussion on the water.

 

STREET DEPARMTNET – COUCNILMAN WATKINS P – 3

 

Councilman Watkins asked if the lines could be repainted on the streets?   No one knew how much this would cost.  Bonnie was instructed to call Jeff with GDOT and ask him for guidance on whom to talk to about this cost.  Also, ask is there any funding for a project of this nature.  Councilman Watkins made a motion with the second coming from Council Long to paint the lines on the mains streets, Main, College.   Motion carried 4-0.  Councilman Kelley asked Jimmy to repair Clements Street by Chuck Balkcom’s house.  Jimmy is working on all streets at this time.

 

FIRE DEPARMTENT – -COUCNILMAN LONG P – 3

Councilman Long did have anything at this time.

 

Bonnie asked the council to please read the last page of their packets.  This would explain why she had not moved forward with the grant with Sierra Investment Group, Inc.  The BBB said this is a fraud group.

 

CEMETERY-PARK – COUNCILMAN GADDY P – 2

Councilman Gaddy did not have anything at this time, except to ask Jimmy to please try and get the cemetery ready for Easter.

 

OLD BUSINESS

Bonnie asked the council to partner with the Gym owners, Sumner High School Alumni, ; the Town would supply water to the gym to be able to use the gym, if and when it was wanted.  Councilman Long made a motion and Councilman Kelley gave the second to partner with the gym owners.  Motion carried 4-0.

 

NEW BUSINESS

Bonnie told the council at the last pageant, she walked into the auditorium at the break to look around.  She saw a little 5 or 6 year old girl on the stage walking around with nothing on, but a pair of shorts.  She went on the stage, got the little girl.  She told the little girl to walk on the stage she would have to put on a top.  Bonnie took her by the hand, and started off the stage with her.  Her Mom called out.  Bonnie gave the little girl to the Mom.  She told the Mom the little girl could not be on stage without a top on.  This could get everyone into a lot of trouble.  She agreed.  Bonnie walked off the stage, looked back at the stage and the little girl on the stage again without a top.  Bonnie again went to the Mom, and told her the little girl shall be removed from the stage until properly clothed or she would not compete.

 

The cost of renting the auditorium for the pageants was then discussed.  Bonnie told the council the rent was $200.00 dollars.  Councilman Kelley said he would ask his daughter, a pageant judge, what rent was going for in some of the pageants she was judging.  For this time Councilman Long made a motion to raise the cost to $250.00 per pageant, the cost will take place for the next pageant booked.  All revenue over the basic $200.00 shall go to Bonnie or whoever is overseeing the event.  A second was giving by Councilman Kelley.  Motion carried 4-0.

 

Councilman Long asked Bonnie to research the cost of business licenses from at least Poulan and Ty Ty.   We need to raise our cost of the license.

 

Jimmy told the council he was trimming trees on College Street; however, the small chain saw he is using will not trim the large trees.  He asked if he could purchase a larger chain saw.  Councilman Kelley made a motion and Councilman Long gave the second for Jimmy to purchase the chain saw he needs to continue to trim the limbs hanging over the streets.  Motion carried 4-0.

 

ANNOIUNCEMENTS

Bonnie reminded the Mayor, Councilman Gaddy and Councilman Kelley to get their CCDR’s filed after March 31, and before April 4, 2012.  She told the entire council and the mayor each one had to file a FDR and have it to Atlanta on or before July 1, 2012.

 

ADJOURN

Councilman Long made a motion a second came from Councilman Gaddy to adjourn at 7:55 pm.

__________________________________________

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791 

 

MINUTES

WORKSHOP

March 6, 2012

9:00 A.M.

 

The Worth County Board of Commissioners met for a Workshop, Tuesday, March 6, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

Workshop was opened at 9:00 a.m.

Invocation:   Commissioner Sutton

Preliminary Matters:

 

Present:   Commissioners Tony Hall, Mack Sutton, Bettye Bozeman, Billy McDonald, Chairman Medders, Attorney Miller and County Clerk Felicia Smith

Chairman Medders

 

*Public Works – Douthit, Woodcrest, Red Rock and County Line Roads. Send memo out today is the Board has no problem for Public Works to get these roads fixed.

 

*Excavator on road crew – Need to put out bids for new one.  Board agreed to run ad for bids on new Excavator for two weeks and bids to be opened on March 29, 2012 at 8:00 a.m.

 

*Church in Gordy Community – Church hit by tornado and off the foundation and is situated off Porter’s Corner Road and belongs to W.N. Apperson.  Been getting complaints that it is a safety hazard.  There are children that live in the community and parents are concerned that something could happen.  Code Enforcement office has taken pictures for everyone to see and you all need to decide what needs to done about it.  We need to look into this and see what we can do about it. Building and Zoning needs to have a look at it and give us their recommendations on it. Attorney Miller has said that if Building and Zoning states that it can’t be saved and is structurally unsound it can be condemned and torn down.

 

*Redistricting has passed House and Senate and is State Law.  I believe that was on Friday, March 2, 2012.

 

*Charles Matthews – Certified letter was never picked up by him so we had the Sheriff serve him with it.  We can now proceed with adopting a Resolution for the County to clean his property and we will do that next Thursday night.

District 1 – Commissioner Hall

 

*Phone System for Courthouse – Last week on Friday when the weather come through lightning hit our phone system.  We were already starting to have some issues with it.  My suggestion is that we get quotes on a new updated system to replace this one.  If no one has a problem we will start getting quotes on a new system.

 

*Work Train – While I was in Atlanta I spoke with a Ms. Briggs about a program called Work Train.  There is another county which is Clayton County that has utilized this program.  If you all will look over the information and if I need to get Ms. Briggs down here to talk to us about this program, I will.  Just everyone look over it and let me know what they think about it.

District 2 – Commissioner Sutton

 

*Stated he did not have anything at this time.

District 3 – Commissioner Bozeman

 

*When are you all going to start on budget for 2012-2013?  So I understand that we will start working on budge on April 9, 2012.

*Need to set up meeting with the cities to explain new distribution amounts for SPLOST and LOST due to the 2010 census.  Set meeting up for Thursday, March 15, 2012 at 6:00 p.m. before regular meeting.

*Pine straw at Public Works – There is guy that will come and clean up the limbs and debris in the pine trees at Public Works and will pay the county .30¢ a bale.  After everything is cleaned up the he will renegotiate the price per bales for next year if nobody has a problem with it.

 

District 4 – Commissioner McDonald

 

*Budget Meetings – Concerned about how to set up as far as departments and how many and when.  Come to an agreement on how it will be done and get started as soon as possible.

*Pay Marilynn Mims for barrels – Board voted and passed with three votes to pay her.  The check has been cut and laying in there for some time with no signature on it.  We need to decide what we are going to do one way or another and get it over with.  If you not going to pay her then Best Friends Humane Society needs to pull the barrels out and put them in the ditch or county right-of-way so that Mrs. Mims can come pick them up if she wants them and when they put them out there call me so that I will know and I can call Mrs. Mims.

Commissioner Sutton asked who signs the check is all I’m asking?  Do you know, I mean!  All it’s waiting on is a signature.

Chairman Medders stated that he was the one that signs the checks and that I am telling you that I am not signing the check because there was no purchase order for the barrels even though there was a receipt.  There were two different receipts with two different amounts and no purchase order to back it up.  Being a steward of the tax payers’ money I can’t do it.

Commissioner McDonald stated Mr. Chairman when this came up before you stated to Mrs. Mims that if she brought a proper receipt that you would see that she got paid.

Chairman Medders stated that it was asked that she bring one on the letter head of the place she bought the barrels from and I have not seen one yet.

Attorney Miller states that seems to be a difference of opinion as to whether the conditions were full filled.  The question of fact is to be determined about what was expected.  Whether it was a proper purchase order, receipt or whatever.  If there is a deficiency in the matter it should get cured.

Chairman Medders stated he would not sign the check with a basic receipt from Fred’s and no purchase order.

Commissioner McDonald asked County Clerk, Felicia Smith if the receipt was that same receipt that the County uses?

County Clerk replied that it was basically the same type receipt.

Commissioner McDonald stated that the last receipt that Mrs. Mims brought in was the same kind of receipt that the County used when she was employed by the County.

Attorney Miller stated that from what he could gather that the proper procedure had not been met. That a receipt from Fred’s is proof that something was bought there but without a purchase order that is proof that an order was given to purchase whatever by the County then just a receipt does not prove it was a transaction for the County.

Commissioner McDonald stated that if they did not want to pay her then what he would like to see is ya’ll pull them barrels out of the Humane Society and you go buy your barrels somewhere else that you will pay.

Chairman Medders stated that he did not have a problem with that either.

Commissioner McDonald stated do you think that Marilynn Mims would have gone down there and bought those barrels if she had not been instructed to.

Chairman Medders stated that he did not think that she had to pay for them, because why would you wait six to seven months later to ask for your money back if you paid for them six to seven months earlier.  Now if I pay for something I would want my money back and not wait six to seven months later, especially it being five hundred and something dollars.  Mrs. Mims did not turn her receipt in until she was terminated from the County.

 

Commissioner McDonald stated he would like to see the barrels taken out of the Humane Society and given back to her if she wants them, if not take them to the landfill.  Then let the Humane Society buy their own barrels and pay for them.

 

Chairman Medders stated that Felicia can call the Humane Society today and she can go out there and pick them up.

 

Commissioner Sutton asked who signs the check other than you Mr. Chairman.

 

Chairman Medders stated that Commissioner Bozeman and McDonald do right now.

 

Commissioner McDonald stated that he had no problem signing but he did not sign checks until the Chairman either signed or his stamp was on the check.  I have not signed but about five checks since I have been Vice-Chairman.  Mrs. Bozeman continues to sign checks.

Commissioner Bozeman stated well am I.  If you want to come down here every week and sign these several hundred checks and when I sign there is usually no one else’s signature on them.

Chairman Medders stated that we keep three on the accounts to sign checks.  If there is nothing else this will conclude the workshop

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791

 

CALLED  MEETING

March 15, 2012

6:00 P.M.

 

The Worth County Board of Commissioners met in a Regular Meeting, Thursday, March 15, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

 

Call To Order:  6:00 p.m.

 

  Invocation:   Commissioner Sutton

 

Preliminary Matters:

 

 Present:   Commissioners Tony Hall, Mack Sutton, Bettye Bozeman, Billy McDonald, Chairman Medders, Attorney Miller and County Clerk Felicia Smith.

 

City of Sylvester not represented, Sumner represented by Mayor Charlie Hall and Clerk Bonnie Walker, Poulan represented by Council Person Diane Harris and Clerk Jessica Jones, Warwick represented by Mayor Protem Donnie Watson and Clerk Judy Martin.

 

Chairman Medders stated that he called this called meeting with the cities to let them know that their disbursements would be different on the next checks that they would receive from the County.  The reason for the change was due to the 2010 census.  Some of the amounts would go down for the cities that lost population and for some it would go up due to the increase of population.  The changes are as follows:

City of Sylvester will go up – currently .27268, up .01276, new .28544

City of Poulan will go down – currently .04309, down .00384, new .03925

City of Sumner will go up – currently .00982, up .00988, new .01970

City of Warwick will go down – currently .02354, down .00403, new .01951

County will go down – currently .065087, down .01477, new .063610

Chairman Medders stated if there were not any questions the meeting is adjourned.

 

Adjournment:   6:22 p.m.

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791

  

REGULAR  MEETING

March 15, 2012

7:00 P.M.

 

The Worth County Board of Commissioners met in a Called Meeting, Thursday, March 15, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

 

Commissioner Bozeman Motioned to make the following corrections to the agenda: Section V A.  Needs to read Approve Advertisement to be run in paper for “Sealed Bids” for an Excavator to be open on March 29, 2012 at 8:00 a.m., next same section D. should read Approve the cleanup and sale of pine straw at Public Works from outside source and receive 30¢ per bale for the pine straw, Section VI C. need to add g, same section D. should read requesting permission to use not us.  Commissioner Hall Seconded the Motion.  Motion Carried with Yes Votes from Commissioners McDonald, Sutton and Hall.

 

Call To Order:  7:00 p.m.

Invocation:   Commissioner Sutton 

 

Preliminary Matters: 

 

Present:  Commissioners Tony Hall, Mack Sutton, Bettye Bozeman, Billy McDonald, Chairman Medders,

Attorney Miller, County Clerk Felicia Smith.

Public Hearing:

 

Chairman Medders opened the Public Hearing on the closing of Brown Road at 7:08 p.m.

Chairman Medders asked if there was anyone that wanted to speak for or against the closing of Brown Road?  We will leave the hearing open for a few minutes.

Attorney Miller suggested that the Chairman temporally and go on with other business and then come back to the hearing if so desired.

Chairman Medders closed the hearing at 7:10 p.m.

Approval of Minutes:

 

Commissioner Bozeman Motioned to approve the minutes of January 19th, 21st, 26th and February 7th and 16th of 2012.  Commissioner McDonald Seconded the Motion for discussion.

 Commissioner McDonald stated that on the minutes for January 19th that he wanted to have it put in the minutes that he was not thrown out that he was allowed to stay in the meeting.  That was the night that Attorney Miller walked out and the lady was here about her dog and things were going on and on and I spoke up asking to be recognized and you Mr. Chairman would never do it so I went on and spoke up because there was no sense in things going on and on and you tried to stop me and I mentioned that the Sheriff was sitting out there if you wanted me removed and you asked the Sheriff to remove me from the meeting.  I had different people read the minutes and they feel the same way as me that several years from now people that read them will think that I was removed from the meeting.  I just want it put in the minutes that I was not removed that I stayed for the whole meeting.  In my opinion I had not disrupted the meeting.

Commissioner Bozeman stated that these minutes were the ones that everyone wanted to approve last meeting and I still needed to finish proofing them.

Attorney Miller stated that even if it was not recorded that Commissioner McDonald was never removed that the minutes could be typed to reflect that.

Commissioner Sutton stated that he had something to add. The spelling there on page one it was Powell Bennett not Powers.  I also have one here about a motion that was made about Keith White, you know.  In my motion I did not say that Mr. White had to get caught up with all of his back fees.

Commissioner Bozeman stated that Commissioner Hall did.

Commissioner Hall stated that when it was under discussion that he said that he would support it if the matter was reviewed on an annual basis and he pay all back fees up to the time water is supplied to the station.

Commissioner Sutton stated that is not the way it was, that is not the way it was, because you know.

Chairman Medders stated that he would listen to the tape.

I have my own minutes you know and that is not the way it was, you know.  It never was said and I didn’t make that motion.  We need somebody to listen to both tapes.

Chairman Medders stated that we just need to listen to the tape.  The Clerk puts what is on the tape in the minutes; she does not make it up.

Commissioner Sutton stated well you know, I don’t agree with that.  I listen to my tapes and it doesn’t agree.

 

Chairman Medders stated that you would put it that she is lying.

Commissioner Sutton stated that he reads the minutes and listens to his tape and they don’t agree.  Ya’ll want to listen to all both tapes.

Commissioner Bozeman stated yes let’s listen to both tapes.

Commissioner Sutton stated we need to get this resolved out there with Keith White, you know.  We had a booty house sitting out there in front of the prescient.  I started to put it out there myself and pay for it but I decided not to, but hey somebody has just got it out for Keith White.

 

Commissioner Bozeman corrected her Motion to approve the minutes of January 21st, 26th and February 7th and 16th of 2012.

  

Commissioner McDonald stated that he never got the minutes for the 21st.

 

County Clerk ask Commissioner Sutton if he had gotten the minutes for the 21st.

Commissioner Sutton stated well that is another issue.  I got two copies of the 21st but down there it said the 26th.

County Clerk stated that sometimes I make mistakes, I’m only human.

Commissioner Sutton stated that he was too, that is why I stand up.  I don’t go by my gut I go by my heart.

 

Commissioner Hall stated Mr. Chairman, I know that there is a motion on the floor, but if I may, I would like to make a motion.

Commissioner Bozeman withdrew her Motion.

Commissioner Hall Motioned not to approve the minutes and have the Clerk tomorrow give all the Commissioners the minutes January 15th, 21st, 26th and February 7th and 16th to proof and approve at our earliest convenience.  Commissioner Bozeman Seconded the Motion.  Motion Carried with Yes Votes from Commissioners McDonald, Sutton and Bozeman.

 

Commissioner McDonald asked Commissioner Sutton when did he get his minutes.

Commissioner Sutton stated that he had come by yesterday and picked them up.

Commissioner Bozeman stated that January 19th, 21st and 26th minutes are the ones that you all wanted to approve at the last meeting and I stated I had not finished proofing them and Attorney Miller asked me if I could read out the corrections and I said no that one of them had seventeen pages and I’m on page five.

 

Commissioner McDonald stated that is right, I remember, that’s correct.

 

Chairman Medders stated that we have had them since the 17th of February.

 

Chairman Medders asked the Clerk to make sure to get everyone a copy of all the minutes tomorrow.  

 

Action Docket: 

 

A.   Approve Advertisement to be run in paper for “Sealed Bids” for a new Excavator with bids to be opened on March 29, 2012 at 8:00 a.m.

 

Motion                                                     Seconded                                                        Vote

Commissioner Bozeman                   Commissioner Hall                                           Motion Carried 

 

B.   Approve moving ahead on repairs on Red Rock, Woodcrest, Douthit and County Line Roads.

 

Motion                                                     Seconded                                                        Vote

Commissioner Bozeman                   *Commissioner McDonald                              Motion Carried 

 

*Commissioner McDonald stated that there was also two other roads.  Commissioner Bozeman stated that these were the ones discussed in the workshop because you added County Line.  Commissioner McDonald stated that York Road needed to be fixed or closed before someone got killed out there.  Chairman Medders stated that he was planning a road workshop to discuss all roads.

  

C.   Approve Resolution for the County to clean up Charles Matthews’ property.

 

Motion                                                     Seconded                                                        Vote

Commissioner Hall                               Commissioner Bozeman                               Motion Carried

 

 

D.   Approve the cleanup of pine trees at Public Works from outside source and receive 30¢ per bale for

pine straw.

 

Motion                                                     Seconded                                                        Vote

Commissioner Bozeman                      Commissioner McDonald                             Motion Carried

 

 

E.   Approve request for refund of $240.20 to Worth Gin Company for tag purchased on a truck that was

sold.  The Tax Office records did not reflect the transfer of title at the time the tag was purchased.

 

TABLED 

 

F.   Approve Ordinance regarding Emergency Management.

 

TABLED

 

Commissioner Hall Motioned to present the Ordinance in the next workshop to look over and gather more information.  Commissioner Bozeman Seconded the Motion.  Motion Carried with Yes Votes from Commissioners McDonald, Sutton and Bozeman.         

G.   Acknowledgement of Presentments of the Grand Jury for January 2012 Term, March 2012 Session

Of Worth County Superior Court.

 

ACKNOWLEDGE 

 

Consent Docket:

  

A.   Health Plus is requesting Permission to use the Community Center to host a Lunch and Learn Lecture

with Dr. Jonathan Tronolone free to the community, Health Plus is asking for waiver of rental and       pay the $100.00 for power.

 

Motion                                                     Seconded                                                        Vote

Commissioner McDonald                    Commissioner Bozeman                               Motion Carried 

 

B.   Worth County Economic Development Authority is requesting consideration of reappointment of Dan

Nesbit, Hall Carter, and Donnie Ford (Term expired January 2012) and Morris Bryant (term expires

March 2012) to the Authority Board.

 

TABLED      Look at by-laws

  

C.   Georgia Department of Behavioral health & Developmental Disabilities is requesting reappointment                 Becky Geer to the Regional Four Behavioral Health Developmental Disabilities Planning Board.

 

TABLED

D.   Mary Alice Shipp Community Development Corporation is requesting permission to use the     Community Center for their Annual Community Awards Banquet.  They are asking for waiver of rental fees and to pay $100.00 for power.

 

Motion                                                    Seconded                                                        Vote

Commissioner Bozeman                      Commissioner McDonald                             Motion Carried 

 

 

Personnel:

 

WORTH COUNTY BOARD OF COMMISSIONER

Personnel Consideration

March 15, 2012 

 

CLERK OF COURTS

 

  • Request to extend work test for Stacey Waltman for 2 additional months.

 

ACKNOWLEDGED 

 

  • Request for pay rate adjustment for Kristi Whittington to reflect 3% increase from $8.00 per hour to $8.24

 

DENIED   Has not been employed 12 months, not eligible.

  

SHERIFF

 

  • Request to hire Donnie Scott – Deputy Sheriff at $12.50 per hour.

 

  • Request to hire Leo Pritchard Jr. – Deputy Sheriff at $12.50 per hour.

 

ACKNOWLEDGED

 

BUILDING ZONING

 

  • Request Full-time status for Dan Miller.

 

TABLED

 

  

EMA/FIRE

 

  • Acknowledgement of resignation of Jason Brooks as of March 7, 2012.

 

ACKNOWLEDGED

  

Attorney Miller stated that the Goodman case will be coming up for trial at the next Superior Court.

 

Chairman Medders stated that the schedule for budget workshops were in everyone’s boxes, for you to look over and if there are any problems to let him know and he also stated he wanted to set up a workshop on roads for Tuesday, March 20 at 5:00 p.m. and a public forum at 6:00 p.m. for the public to be able to voice their concerns on the increase in insurance because of the ISO ratings.  Also there is a called meeting on Tuesday, March 29th to open bids on the excavator.

Commissioner Hall stated he would like to add that we often hear about the basketball, football and baseball teams, but he as a father would like to have the ROTC Color Guard recognized for their win of Regional Champs.  They competed and won six different events.  They will be going to State for the second time in a row. I feel that they so often go unnoticed.

Commissioner Bozeman Motioned to Adjourn.  Commissioner Sutton Seconded the Motion.  Motion Carried with Yes Votes from Commissioner Hall, McDonald and Sutton.

 Adjournment:   7:38 p.m.

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791

 

MINUTES

WORKSHOP

March 20, 2012

5:00 P.M.

The Worth County Board of Commissioners met for a Workshop, Tuesday, March 20, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

Chairman Medders opened the Workshop at 5:00 p.m.

 

Commissioner Hall gave the invocation.

Present:  Commissioners Tony Hall, Mack Sutton, Bettye Bozeman, Billy McDonald, Chairman Medders and County Clerk Felicia Smith.

Chairman Medders stated that Matthew Inman could not be with us to night, but Walt Tompkins and ____________________ are here to answer any questions; they have worked on the County’s road since with Matthew since he has been on board with us.  We appreciate you both coming over tonight.  Everyone should have a spreadsheet that is broken down into each district all the details where we are with each of the road projects.  Just look it over and if you have any question these guys will try and answer them for you.

 

Commissioner Bozeman stated that Mt. Olive Road and Zion Church Road are complete.

 

Commissioner Sutton asked if Cotton Road was complete.

 

Chairman Medders stated that it was and payment had been made minus the amount for grassing and it may be done by now.

 

Commissioner Hall stated that he had spoken with Attorney Miller on Seabrook Lane and there may about three parcels that may need to be condemned and he is waiting to execute the deeds with the Sutton family.  Once all that is done Seabrook will be ready to go.  On West Street we need J.L. Thompson and Georgia Power.

 

Commissioner Sutton stated that he may have one that may need to be condemned on Ephesus Church Road and would like to know how to go about it.  Then that is one that a couple of different people are claiming to own the property.  One having been the administrator of it back forty years ago, his Aunt Eula Banks told him that he was executor of her will, you know.  Then a guy shows up in Melbourne, Florida and said that he owns it.  One has cut the timber off the land the other’s got him a lawyer.  I have got a lot of the deeds.

 

Commissioner Hall stated that in order to condemn a property you have to make every effort to contact the owner then if everything fails then you start condemnation by getting it appraised at fair market value.

 

Commissioner Bozeman stated that if you have tried everything at the next workshop have it put on the agenda to have it condemned, then Attorney Miller will try to contact them.

 

Commissioner Bozeman stated that Calhoun Road was ready to go except where they have to tear down the house.

 

Chairman Medders stated that the State Contracts on Calhoun and Meadows Roads have already been signed.

 

Commissioner McDonald stated that they are ready on Carlton Road.

 

Chairman Medders stated that it is costing us $22,000.00 for a two month to lease the machine that John is using to fix these road and it cost $108,000.00, but they will take what we have paid in the lease it to the purchase.  The way we have to fix all these roads it may pay for us to purchase it.  By the time we lease it for four months it would pay to just purchase it.

 

Commissioner McDonald stated do you all understand that on Jones Road we are starting at Pine Hill Church.  We’re not going to do all of Jones Road.  That will give us a road paved all the way across the county.  It will tie in to Sledge Road, Sherrod Road and make closer access to the church for the people down around Ty Ty.

 

Chairman Medders stated that just as a reminder, I have citizens call me from time to time about things going on with these road projects and since we have an engineer I think instead of any us trying to answer their questions we just need to refer them to Matthew and let him answer their question then there is no confusion and they can get the right answers.  We are looking at $400,000.00 to pave Carlton Road.

 

Commissioner Bozeman stated to Commissioner Sutton that she thought that all the deeds on Medders Road had been acquired.

 

Chairman Medders stated that they had been, but there was a design problem with that road.  When it was surveyed previously it was twenty foot too far on the wrong side and there was going to have to be some changes made because it will not pass DOT specs the way it is now.  There is a motor grader on the grade crew that needs to be replaced and John has a guaranteed auction sale price of $72,000.00 and it is possible that we could get more.  I need everyone to agree to sale it at auction and we will put it on the next agenda, but John needs the go ahead to get this to auction in the next couple of days and this is the oldest motor grader that the County has.  The only other thing that I have is Acorn Pond and Doerun Road are two roads that need resurfacing that are in bad shape and need to be done first.

 

All Commissioners stated that they did not have a problem with selling the motor grader or resurfacing Acorn Pond and Doerun Road.

 

Commissioners continued to talk about putting road on the list after others come off and about how long the process takes.  They also talked about roads that join counties together, that if another county is paving up to the line and we need that same road in our county paved it is a lot cheaper to do it at the time the other county is doing theirs instead of waiting to do it at a later date.  It was also discussed that on some of the deeds that have not been signed on some of these roads that they might want to offer a $1,000.00 to the property owner to get the right-of-way deed because it is cheaper this way than going through condemnation.

Chairman Medders closed out the Road Workshop at 5:30 p.m.

 

After the Workshop was closed and before the Public Forum was started Chairman Medders stated that there is a problem with the air conditioner in the Courthouse and Powells has been working on it for some time and has cleared up a lot of the problems that were not fixed by the previous person.  The past several weeks there has been things going out and it would be cheaper to replace than to repair. Powells’ has given us a quote of $40, 000.000 dollars or so to replace it. Here is the quote if you all want to look at it.  If no one has a problem with it we will get him started on it so that it can be done before court gets started.  I sure don’t want the judges to come complaining about the courtroom not being cool enough for them to have court.

 

No one stated that they had any problems with it.

 

   Attest:

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791

  

MINUTES

Public Forum

March 20, 2012

6:00 P.M.

 

The Worth County Board of Commissioners met for a Public Forum, Tuesday, March 20, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

 

Chairman Medders opened the Public Forum at 6:00 p.m.

 

Present:  Commissioner Tony Hall, Mack Sutton, Bettye Bozeman, Billy McDonald, Chairman Medders and County Clerk Felicia Smith.

 

Chairman Medders stated that the forum tonight is for citizens to voice their concerns about the high insurance rates they are starting get due to the ISO Ratings for the County.  Mrs. Joyce Branch is the only here.  Chairman Medders invited Mrs. Branch up to the podium to speak.

 

Mrs. Branch stated she was upset about her insurance going up $722.00 because of the ratings.

 

Chairman Medders stated that Lynn Ford and some of the other guys had been looking into some things.

 

Ray Salter came forward and stated that they had been talking with the ISO people and I spoke with Mike Marsh today and he said that once things settle down with the change of Chief and everyone gets put where they need to be; then they will come back and he stated that he had met with us about a month or so ago and that he told us that the problem was man power and equipment.  Tom Whittington and I went around town today and met with insurance companies and asked them where they are getting the rating of a ten and can’t anyone of them tell us.  In the workbook that ISO gave us it states that we are a 5/8 B and again we asked where is the rating of a ten coming from and even the ISO can’t tell us. It looks like the pretty much write at the rating they want to write.

 

There was discussion on possible ways to encourage volunteer firefighters, whether it was retirement, pay flat rate for gas per call, pay mileage or what ever.

The Commissioners continued discussion on the matter and decided that someone needed to be held to the mat.  The Commissioners decided to have another forum for the public on April 17, 2012 at 5:30 p.m. at the Worth County Community Center and invite the insurance agents/companies to attend and try and get some much needed answers to these questions.  There are just too many discrepancies from agent to agent.

Chairman Medders stated that he would get with the guys at the Fire Department and get flyers printed and handed out and the agents invited to the forum to give some answers.  We need these people to tell their agents that they need to be there or they will take their business elsewhere.

Chairman Medders closed the forum at 6:30 p.m.

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791

 

CALLED  MEETING

March 26, 2012

8:00 A.M.

 

The Worth County Board of Commissioners met in a Called Meeting, Monday, March 26, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

 

Call To Order:  8:00 a.m.

 

Invocation:   Commissioner Hall

 

Preliminary Matters:

  

Present:   Commissioners Tony Hall, Mack Sutton, Billy McDonald, Chairman Medders, and County Clerk Felicia Smith.

 

Absent:  Commissioner Bettye Bozeman

 

Open Sealed Bids on HAVC for the Courthouse:

 Bids were opened by the Clerk and the Chairman read them aloud.

(Bids are available at the Board of Commissioner Office and open to the public)

Chairman Medders asked if anyone was familiar with D & B or knew anything about them and no one did.

Commissioner Hall stated that he knew that D & B was considerably lower but with no one being familiar with them he was not comfortable going with them.

Commissioner Sutton stated that he was not comfortable with any of this and the way it was handled.  I’ll be honest with ya. There is one that didn’t have time to get their bid in.  I don’t know where this came from out of the wall or where it come from.

Chairman Medders stated the air conditioner is torn up and we discussed this Tuesday night.

Commissioner Sutton stated that it was not brought before this board.

Commissioner Hall and Chairman Medders both stated that it was brought up before the board Tuesday night.

Commissioner Sutton stated that it was not on record.

From this point on a heated argument ensued between Commissioners Sutton and Hall with Commissioner Sutton walking out of the meeting.

Commissioner McDonald stated that he knows that back in the 1980 the air did not work 100% and never has.

Chairman Medders stated that this was done as an emergency because of the time involved.  It is going to take four to six weeks to get the coil built and units located and shipped in.  I was told by Attorney Miller that being this was an emergency situation that I did not have to bid it out.  We have employees that have to work in here and the public that has to come in to the courtroom and we don’t need any one falling out in this courthouse because of heat and I know I don’t want the Judges on me.

Commissioner Hall stated let me go back and say and I have to do this.  To the board for my outburst, it was uncalled for, but I am tired of the same old crap that is going on.   We brought this up in a meeting to the board’s attention and I know we talked about this.  As far as everyone getting to bid on this or running it in the paper.  This is an emergency situation; we put it out as quickly as we could to as many people as we possibly could as well as us getting three bids back.  These three had opportunity to get bids and get a proposal in in time.  I would have loved for Worth Air to have been able to present a bid, but we cannot continue to wait on this.  In four to six weeks it is going to be hot.  Is it fair to the Judges, witnesses and our employees to wait and work in these conditions for that time?  No it is not.  We have an obligation to meet and that is to get this courthouse in operable condition.  Meaning that the air conditioning needs to be replaced and we have bids here and we need to move on with that.  Now that is where we are at and that is what we need to do.  This board has got to come together and put personal agenda’s aside and do what is right for this community.  Meaning that we have to take action on this bid.

Commissioner Hall Motioned that knowing Powells’ and their good working habits and conditions and response time that the bid be awarded to Powells’ in the amount of $40, 910.00.  Commissioner McDonald Seconded the Motion for discussion. 

 

Commissioner McDonald stated that he would not be in a position to vote on Powells’ because he has been looking after it and we have continued to have trouble with it since I have been here for over a year.  I don’t know what all he has did to it or what all he has charged.  I know that the rooms have never been comfortable in the winter or summer.  I not one to waste money, but I have years of experience with HVAC and feel they are one of the top ones in this county.

Chairman Medders   stated that Mr. Powell has been over it for a year and if you will get with Laverne, since Powells’ took over our power bill has decreased anywhere from $200.00 to $400.00 a month since they started seeing about the system.  They have been correcting problems.  I know when I came on board we had ceiling tiles falling hitting people and water leaking everywhere including the courtroom.  Powells has corrected all of that.  They have cleaned up a mess.  If there is no other discussion we will take it to vote.

Commissioner Hall Voted Yes.  Commissioner McDonald Voted No.  Motion Failed.

 

 Commissioner McDonald stated no it is two to one.

 

Chairman Medders stated that it takes three votes to pass.

 

Commissioner McDonald stated no we have votes that were two to one has carried it.

 

Chairman Medders stated that it takes three votes.

 

Commissioner McDonald stated well we got a quorum.

 

Chairman Medders stated that it has always taken three votes, if you only have three present all three have to vote in favor for it to pass.

 

Commissioner Hall Motion to Adjourn.  Commissioner McDonald Seconded the Motion.  Motion Carried with Yes Votes from Commissioners McDonald and Hall and Chairman Medders.

  

Adjournment:  8:20 a.m.

 

MINUTES

WORTH COUNTY BOARD OF COMMISSIONER’S MEETING

3rd Floor Courthouse

201 N. Main Street, Sylvester, GA 31791

  

CALLED  MEETING

March 29, 2012

8:00 A.M.

 

The Worth County Board of Commissioners met in a Called Meeting, Monday, March 26, 2012 in the Commissioners’ Board Room, 3rd Floor Courthouse.

 

Call To Order:  8:00 a.m.

 

Invocation:   Commissioner Hall

 

Preliminary Matters: 

 

Present:   Commissioners Tony Hall, Mack Sutton, Bettye Bozeman, Billy McDonald, Chairman Medders, Attorney Miller and County Clerk Felicia Smith.

 

Open Sealed Bids on Excavator: 

 

Bids were opened by the Clerk and the Chairman read them aloud.

 

Commissioner Bozeman Motioned to award the bid to Yancey Brothers at a total cost of $69,938.00.  Commissioner McDonald Seconded the Motion for discussion.  

Commissioner McDonald stated that he knew both companies made good equipment, but when it comes to an excavator a John Deere is total unbeatable for the way it is set up and the controls and a number of other things.  I like equipment that CAT builds.  I like certain equipment that John Deere builds.  I don’t know if you all have looked at the equipment that we are currently operating and looked at the history of it and the serviceability that we have got out of it.  I just wish that you would give some serious thought to this.  We have things like this that come up, some of you might not know as much or have the time to get to know as much, I wish you would talk with our Public Works Director which is very knowledgeable  any equipment that is out there.

Chairman Medders asked if there was any further discussion.  If not we will put it to vote.    

REPEAT OF MOTION

Commissioner Bozeman Motioned to award the bid to Yancey Brothers at a total cost of $69,938.00.  Commissioner McDonald Seconded the Motion for discussion.  Motion Carried with Yes Votes from Commissioners Sutton, Bozeman and Hall.  Commissioner McDonald Voted NO.

Old Business:

Bids for the HVAC System from Monday, March 26, 2012 were reread a loud.

Commissioner Bozeman stated that she did not know D & B.  Does anyone know how long they have been in business?  I don’t know what kind of work they do.  I do know that Powells’ corrected all the issues with the valves and leaks.

Commissioner Sutton stated that their office was up next to the Handy Andy.

The Clerk stated that she thought that they had an office up by the Handy Andy for about two years or so. 

Commissioner Bozeman Motioned to award the bid to Powells in the amount of $40,910.00.  Commissioner Hall Seconded the Motion.  Motion Carried with Yes Votes from Commissioners Bozeman and Hall and Chairman Medders.  Commissioners McDonald and Sutton Voted NO. 

 

New Business:

 

A.  Put out bids for paving on Calhoun Road and Meadows Road.

 

Motion                                          Seconded                                Vote

Commissioner Bozeman       Commissioner McDonald         Motion Carried 

 

Commissioner Bozeman stated that the contractor that gets the bid needs to know on Meadows Road to pave past the church to the cemetery and that that part will be paid out of 1% SPLOST.

 

B.  Put out bids on Resurfacing Acorn Pond and Doerun Road.

 

Motion                                           Seconded                                Vote

Commissioner Bozeman      Commissioner McDonald           Motion Carried 

 

C.  Put out bids for Health Insurance.

 

Motion                                          Seconded                                Vote

Commissioner Bozeman       Commissioner Sutton                Motion Carried

  

D.  Run ad for EMA/Fire Chief.

 

Motion                                          Seconded                                Vote

Commissioner Bozeman       *Commissioner Hall                   Motion Failed 

 

*Commissioner Hall suggested that maybe the County should consider hiring a person as EMA Director and another one for Fire Chief.  I feel that if one is out the other would be there or if we lost one then we would have the other.  I have been looking over the job description and I feel that it needs to be worked on and changed some.

Commissioner Bozeman agreed with Commissioner Hall stating that she had been on line at O*Netonline.org and had pulled a description for Fire Chief and EMA Director from there and they needed to take both of them and combine to make a description for the position with the County.  The descriptions she got, gave descriptions of the task that they would have to preform, skills and training required.  This ad needs to run for thirty days and be listed in the local paper, Department of Labor, ACCG and our Web site.

Commissioner Hall stated that he had been calling other counties and there are a lot of counties that don’t have a Fire Chief, just an EMA Director.  I think we might could do that seeing how someone stated that the Captains are in charge of their shifts any way.  It was just a thought.

Commissioner McDonald stated that he had quite a bit of knowledge and many years of experience when it comes to that and this had been the basic standard as long as I can remember.  I think you are going in a mighty wrong direction when you want to start dividing them up.  I will be glad to sit down with anyone of you one on one and give you any number of reasons, but I won’t go into at this time.  The other side of that is the cost to have two titles.

Commissioner Sutton stated that it does not matter, you know go with two different ones, but I would just like to see whoever gets it take control of it and let them run it like the see to run it.  That’s what I would like to see.

Attorney Miller stated that he was not promoting the issue one way or the other, but food for thought.    I would call your attention to that whoever you hire needs to have the working knowledge of E-911 where in the past those in that position did not have that knowledge.  Both EMA/Fire and E-911 have to have working knowledge of each other to work together properly.

 

Commissioner Bozeman Motioned to run ad for EMA/Fire Chief.  Commissioner Hall Seconded the Motion for Discussion.  Motion Failed.  Commissioners McDonald , Hall and Sutton Voted NO.

Commissioner Bozeman stated you all don’t want to advertise for this and we are fixing to go into budget.  This ad needs to run for thirty days doing a broad advertisement.  Then you have probably two weeks there to interview.  Then if the person has another job they have to work a notice, you are then talking about the first of July getting someone or are we going to leave it like it is down there in a mess.

Commissioner McDonald stated that we need to discuss this at the next workshop.  I was made aware that something happened down at the Fire Department concerning the work schedule.  Mr. Chairman would you explain to me what happened.  Until it gets straighten out I will be staying down there.

Chairman Medders stated that he went down there and they had scheduled the full time people to work thirty six straight hours and according to the Department of Labor you can’t do that so I changed the schedule.

Commissioner McDonald stated that it has always been done like that in the past.

Chairman Medders stated that it was not going to be like that and if he went down there and it was like that again he would change it again because that was state law and he did not know why the Chief was not making out the schedule and it is not always the same person making it out.  Whoever is on shift on Saturday is the person that makes out the work schedule and that should not be happening.

 

Commissioner Bozeman Motioned to Adjourn.  Commissioner Sutton Seconded the Motion.  Motion Carried with Yes Votes from Commissioners Hall, McDonald and Sutton.

Adjournment:  8:30 a.m.

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